Event Function Detail window

From Events, select Define an event, double-click an event, select an event function, and click Edit

Function Code

Designates a unique code for the event function. You can use a combination of letters and/or numbers to represent the function (do not use spaces, apostrophes, quotation marks, or dashes).

Title

Specifies a title for the event function. The title appears on all lists and reports that show individual event functions, such as confirmation letters, tickets, and detailed rosters. It has a maximum field size of 60 characters.

Type

Specifies the event function type. The field defaults to REG for normal registrations. Use the lookup icon to find a function type.

REG - This type is used for regular event registrations. It is displayed on the registration window, confirmations, and invoices.
MEMO - This type is used when the function type should not be displayed on the registration window or be printed on invoices or confirmations. Tickets may be printed if this function is linked to a REG function.
EX (iMIS Exhibition Management only) - This type is used for booth functions when processing exhibitor orders within the Exhibition Management system.

Status

Specifies an event function status code:

A - Active (available for registration - default)
P - Pending (still in planning stage)
F - Frozen (currently unavailable for active registration, due to events such as registration currently occurring at the site)
C - Closed (registrations no longer accepted)
X - Canceled

Sort Sequence

This field specifies the sort sequence of functions that have the same start date and time (the first two sort criteria).

When used, this third-level sort function places functions with lower values ahead of those with higher ones: 1 sorts ahead of value 2, which sorts ahead of 3.

Note: Functions display by starting date, starting time, and sort sequence on the Define an event window and, initially, on the Register a customer window. If you later add functions for an existing registrant, those new functions will appear at the bottom of the list on displays and reports.

Begin Date

Specifies the beginning calendar date of the event function. If the function spans more than one day, enter the beginning date.

Maximum

Specifies the total number of attendees for this function (for example, due to space limitations).

Taxable

(Displayed when VAT taxation is enabled) Designates that the function fees are taxable under VAT.

Tax Code

(Displayed when VAT taxation is enabled and the Taxable checkbox is checked.) Specifies the VAT tax code for this function's fee.

GST

(Displayed when Canadian taxation is enabled) Specifies that the function fee is subject to General Sales Tax.

PST

(Displayed when Canadian taxation is enabled) Specifies that the function fee is subject to Provincial Sales Tax

Conflict Code

Designates an optional code used to label time slots or content areas to prevent scheduling conflicts. Registering for conflicting event functions will produce a warning message. Your administrator can set up conflict codes using a lookup/validation table.

Last Ticket

Specifies the number of the last ticket printed for this function, which is zero (blank) until tickets are printed.

Fair Market Value

Specifies the fair market value for the function if there is one.

Print Tickets

Specifies that tickets should be printed for this function.

Automatic Option

(optional) Specifies that new registrants will be registered for the function automatically.

Create Detail Activity

(optional) Specifies that a MEETFUNC activity record will be created for this function when the event is closed. The activity record is listed in the Activities-All tab in the history area of the Manage Customers window. The activity record is created only for the function registrants who are listed in the Event Roster window at the time the event is closed.

Guest Function

(optional) Specifies that the function allows guest registration. If this option and the Show this function on the Web option are enabled, the function will not show as a separate function on the web. Instead, it will show up as a guest type.

Show this function on the Web

(Displayed when you are licensed for e-Series and the Show this event on the Web option is checked on the Event Web Options window. See e-Series for more.

Max Registrations per Registrant

(Displayed only if Show this function on the Web is checked) Specifies the maximum number of function registrations a single online registrant can purchase, by governing the Qty drop-down list on the Event Registration page in e-Series. See e-Series for more.

Totals

Registrants - Displays the total number of registrants for the given function. Canceled and canceled/transferred registrants are not included in these numbers.
Fees - Displays the total of fees for current registrants for this function.

Booth

(Displayed when licensed for Exhibition) Opens the Booths window that enables you to generate a group of booths, add an individual booth, remove a booth, and import booths. See Exhibition Management for more information.

More

Displays the following drop-down menu items:

Fees - Opens the Event Function Definition - Fees window.
Plan - Opens the Event Function Definition - Plan window.
CEU - Opens the Event Function Definition - CEU window. See Tracking Credits for Continuing Education for more.
Speakers - Opens the Event Function Definition - Speakers window.
Staff - Opens the Event Function Definition - Staff window.
Links - Opens the Function Links window.
Roster - Opens the Function Roster window.

In This Section

To define event functions

Using the Event Function Detail window and its child windows

Using the Booths window and its child windows